How UK Landlords and Letting Agents Track Gas, EICR and EPC Certificates: 7 Tools We'd Shortlist

For most UK landlords and small letting agents, ExpiryEdge is the best way to track compliance certificates: every gas safety record, EICR, EPC, HMO licence and alarm check sits on one dashboard, engineers upload renewals through a link, and reminders go out by email, SMS or WhatsApp. Its plans are listed openly, starting at $29 a month, and it works alongside whatever CRM you use.

If your agency already runs Alto, its AutoCert add-on goes further and books the engineer for you. Kamma is the specialist for HMO and selective licensing. Landlord Vision suits self-managing landlords who want accounts too, and Goodlord, Fixflo and Arthur build compliance into wider agency or maintenance systems.

We make ExpiryEdge, and it's our top pick here, so judge that for yourself. The other six are described from their own websites as they read on 7 November 2026, and each fact links to its page.

How we compared these tools

Most UK certificate work is chasing a Gas Safe engineer or an electrician for a PDF, so the columns ask practical things. Do reminders go by SMS or WhatsApp, where engineers actually read them? Can the engineer upload without a login? Are gas, EICR, EPC, HMO and alarm dates on one list, and does an overdue one reach a manager? Published pricing matters too, since several tools here need a CRM or a 50-property minimum. Booking gets one column because it's what AutoCert and Kamma specialise in. On 7 November 2026 we read each vendor's own pages, pricing and help docs, and checked deadlines against HSE, GOV.UK and legislation.gov.uk. We didn't run paid trials of every tool. We make ExpiryEdge, so read our section with that in mind.

Every certificate hides a second deadline

Each certificate runs on its own clock, and each clock has a second deadline hidden inside it. Here's what the rules say for England. Wales and Scotland set their own.

• Gas safety: an annual check. HSE's record-keeping guidance says existing tenants must get a copy within 28 days of the check, new tenants before they move in, and you keep records for at least two years. You can book the check up to two months early and keep the original deadline.
• Electrical (EICR): at least every five years. The 2020 regulations require a copy to tenants within 28 days, to the council within 7 days of a written request, and remedial work within 28 days.
• EPC: valid for 10 years. Under the minimum energy efficiency rules you can't let a property rated below E without a registered exemption, with fines up to £5,000 per property.
• Smoke and CO alarms: one smoke alarm on every storey, and a CO alarm in any room with a fixed combustion appliance other than a gas cooker. GOV.UK's booklet says you must check they work on the first day of each new tenancy.
• HMO licence: valid for up to five years, and you must renew before it runs out.
• Deposit: protected in a scheme within 30 days of receiving it.

So a tracker needs more than an expiry date. It needs the follow-on steps: the tenant copy, the remedial work, the council request. And it needs a way to get the new certificate out of the engineer's van and onto the property record.

1. ExpiryEdge: best for tracking every certificate, whatever CRM you use

With ExpiryEdge, no property slips past its gas or EICR date because an engineer forgot to send the PDF. The renewal comes back by link, the tenant copy goes out on time, and you stop chasing certificates through your inbox.

Each certificate is a record against the property: CP12, EICR, EPC, HMO licence, alarm test, deposit protection, landlord insurance. Upload the PDF and its AI reads the expiry date, while custom fields hold the EPC rating, the engineer's Gas Safe number or the next-inspection date. Set a schedule per type, say 60, 30 and 14 days for gas. The Gas Safe engineer gets a WhatsApp at 60 days with a no-login link to upload the new record, the landlord gets an SMS, and if nothing arrives by day 7 it escalates to the branch manager.

Follow-on steps go in a checklist. After each gas or electrical check, a workflow run assigns "send the copy to the tenant" with a 28-day due date, and the audit trail shows who did it. When the council asks for an EICR, filter the dashboard by property and export.

Try it with your own certificates in 15 minutes

1. Import your properties as a CSV, with custom fields for landlord, EPC rating and the engineer's Gas Safe number.
2. Upload last year's CP12 and EICR so the AI reads the dates, then set a 60, 30 and 14-day schedule that sends the engineer a WhatsApp and the landlord an SMS.
3. Send your gas engineer a no-login request link for the next safety record.

Pricing: sized by record count. $29 a month covers 50 records, $49 covers 250, $99 covers 750 and $199 covers 2,500, with a 14-day free trial and no card details. Each plan's limits are on the pricing page.

Good to know: ExpiryEdge runs beside your CRM rather than replacing it, and it works with the engineers you already use. Prices are in US dollars. A portfolio of 60 homes with five certificates each is 300 records, which fits the Business plan. If you want engineers booked for you, pair it with Alto AutoCert.

2. Alto AutoCert: best if your agency already runs Alto

AutoCert, powered by Aguru, runs certificate renewals inside Alto. It covers gas safety (CP12), EICR, EPC and PAT. Alto's reminder settings trigger it, the right contractor is instructed automatically with a work order raised in Alto, and the verified certificate is filed against the property. Staff step in only when a decision is needed.

Pricing: not published. Existing Alto customers who switch it on from the Marketplace get their first renewal, up to £20, free.

Watch out for: it only works inside Alto. HMO licences and alarm checks aren't among the four certificate types listed.

3. Landlord Vision: best for self-managing landlords who want accounts too

Landlord Vision is property management and accounting software for UK landlords, with Making Tax Digital support and bank feeds. Its homepage says it tracks compliance requirements across your properties and sends reminders before renewals, naming gas certificates, EPCs and insurance.

Pricing: the pricing page lists Premium at £39.97 a month for 15 tenancies and Enterprise at £84.97 for 25, excluding VAT, with a two-week free trial. Compliance tracking is listed from the Standard plan, whose price didn't display when we checked.

Watch out for: EICRs aren't named on the homepage, so confirm they're covered. Contractor uploads aren't described.

4. Goodlord: best for agents who want compliance built into the tenancy flow

Goodlord is lettings software for agents, covering referencing, deposits, payments and tenancy management. It says it automates more than 40 compliance steps and handles Section 13 notices and Renters' Rights Act changes within the flow.

Pricing: not published; book a demo.

Watch out for: the page we read doesn't mention gas, EICR or EPC tracking specifically. Ask to see certificate expiry handling in the demo.

5. Fixflo: best for agents running planned maintenance

Fixflo is repair reporting and maintenance software. Its planned maintenance update added a certificate check prompt when a planned job is closed, and flags when a certificate's expiry doesn't match the next scheduled visit. Contractors get a notification when their own certificates near expiry, per Fixflo's contractor help.

Pricing: the pricing page gives the base price on request plus a £75 monthly software fee, excluding VAT and set-up, with a 50-property minimum.

Watch out for: a landlord with 20 houses is below the minimum, and certificate tracking hangs off planned maintenance rather than standing alone.

6. Arthur Online: best for agents who need a full PMS with a contractor portal

Arthur's pricing page lists compliance tracking, a tenant portal and a contractor portal on all three plans. Its compliance tasks article says you can store gas safety reports for a whole block or a single flat and message all tenants at once.

Pricing: Standard from £82.50 a month with 55 units, Professional £96 and Enterprise £126, billed annually.

Watch out for: the pages we read don't describe certificate expiry alerts. Check them in a demo.

7. Kamma: best for HMO and selective licensing

Kamma checks every property in a portfolio against UK licensing schemes, verified against council records, and alerts you when rules change. It can run the licence application for you and writes licensing status, scheme type and renewal date back to Reapit, MRI, Street, Apex27, Acquaint or Rex.

Pricing: not published. Annual contracts are standard, and a single licence application can be bought with no subscription.

Watch out for: Kamma is about licensing, not gas or electrical certificates. Pair it with a certificate tracker.

ExpiryEdge as an alternative to Alto AutoCert

Switch if you aren't on Alto, or if your problem is wider than four certificate types. HMO licences, alarm checks, deposit protection, landlord insurance and legionella assessments all need dates too, and ExpiryEdge tracks them on the same dashboard with the same reminders.

It also suits agents who use their own engineers. The engineer gets a link, uploads the record and you approve it. Nothing depends on a contractor network.

Stay with AutoCert if you want the booking done for you. It instructs the contractor and files the certificate without staff time. An Alto agency could use AutoCert for the four certificates and ExpiryEdge for licences and everything else.

Multiply certificate types by properties, then test last year's CP12

List every certificate type across your portfolio, then multiply by properties. A 40-home portfolio with gas, EICR, EPC, alarms and deposit is 200 dated items, and that number tells you which plans fit.

Next, decide who books the engineer. If it's you, any tracker works. If you want software to book it, your choice narrows to Alto AutoCert or a maintenance tool like Fixflo.

Then test with real documents. Upload last year's CP12 and EICR, check the dates are read correctly and see what reminder the engineer gets. Our guides to gas safety certificate renewal, how often you need an EICR, EPC rules and HMO licences cover each rule in detail. The property compliance calendar guide and ExpiryEdge's letting agent compliance page show the setup. See also the rental inspection software comparison and the residential property compliance hub.