Mandatory inspections do not have a grace period.
Let a gas safety certificate lapse and your insurer may refuse to pay out. Miss a lift or elevator inspection and you can be served a prohibition notice. These checks carry legal weight, not just admin hassle. ExpiryEdge schedules every inspection at every site, so the certificate is in hand before your insurer or regulator asks for it.
Quick answer
Facilities compliance is the set of statutory inspections, certificates and risk assessments a building needs to stay legal. Think fire safety, lifts and elevators, gas and electrical safety, legionella, HVAC, asbestos, emergency lighting and Certificates of Occupancy. Most places require these on fixed cycles of one, two or five years, and expect you to keep the evidence for three to seven years. Auditors often find the inspection was done but the paperwork can’t be found. A missing record can land you in as much trouble as a missed visit.
What is at stake when an inspection slips
1,075
construction-industry deaths in the U.S. in 2023, more than in any other industry. Inspections that are done and recorded are one of the basic safeguards.
Source: U.S. Bureau of Labor Statistics (2024)$16,550
maximum OSHA penalty for each serious violation (2025 adjustment). It applies to every uncorrected hazard found on an inspection.
Source: OSHA / U.S. Department of Labor (2025)Review regularly
HSE ACOP L8 says the legionella risk assessment must be reviewed regularly and whenever there’s reason to think it no longer holds. A two-year cycle is common practice, but the law sets no fixed interval. Keep monitoring records for 5 years.
Source: HSE ACOP L8 (UK, current)Every statutory inspection, every site
Gas safety certificate (CP12 / equivalent)
Electrical installation condition report (EICR)
Lift / elevator inspection (LOLER / ASME A17.1)
Fire extinguisher service (NFPA 10 cycle)
Fire alarm testing and inspection (NFPA 72)
Legionella risk assessment (ACOP L8)
Boiler and heating system service
PAT testing / portable appliance inspection
Sprinkler system and emergency lighting
Air conditioning inspection (TM44 / mech-vent)
Asbestos management plan review (CAR 2012 / OSHA 1910.1001)
Certificate of Occupancy and fire-code permits
Backflow prevention device certification
How ExpiryEdge keeps every building ready for inspection
See each building green, amber or red at a glance
All the statutory inspections for each site roll up into one view. An inspection with no certificate on file shows as a gap too, because an auditor will treat it as one.
Per-site and portfolio rollups for directors and insurers
Evidence pulled in seconds when an auditor asks
Enough notice to actually book the engineer
Gas Safe engineers, lift inspectors and certified electricians get booked up weeks ahead. Give each inspection type a 60, 90 or 120-day lead time, so the reminder comes while slots are still free. When the certificate arrives, upload it straight to the property record.
Log the cycle, book the engineer, store the proof
Log every property and the inspections it needs
For each site, enter the inspection type, how often it’s due (annual, every two years, every five, or your own interval) and when it was last done. ExpiryEdge works out every future due date from that.
Reminders early enough to get an engineer booked
Pick a 60, 90 or 120-day lead time for each inspection. Gas Safe engineers, lift inspectors and certified electricians are often booked weeks out. You hear about it while you can still get a slot, not in the week the certificate runs out.
Every certificate stored and easy to find
Upload the certificate as soon as it arrives. When an insurer, lender, new tenant or auditor wants proof, you pull the current one in seconds. Nobody goes digging through a filing cabinet a former manager left behind.
Built for whoever owns the building
Facilities managers
Fire, lifts, gas and electrical on one dashboard, with HVAC, legionella and asbestos alongside. Audit-ready evidence for each site, each inspection type and each cycle.
Multi-site property operators
Hotel groups, retail chains, REITs and hospital campuses have hundreds of inspections renewing on uneven cycles. You see them all in one view across sites.
Landlords and property managers
CP12, EICR, fire safety and legionella: the bundle every tenant's solicitor asks for. Stored, dated and ready to share.
ESG and sustainability leads
The same facilities records feed your ESG and SFDR reporting. You record it once and use it twice.
The day the insurer asks for the certificate
Picture a commercial property whose electrical report (EICR) is eight months overdue. Nobody has flagged it. At renewal the insurer spots the gap and won't renew until a valid report is in place. The business trades for two weeks with, in effect, no cover.
Now picture ExpiryEdge flagging the EICR renewal 90 days before the old certificate expires. The facilities manager books the inspection that afternoon. The new certificate is done 30 days early, uploaded to the property record and sent to the insurer the same day. The policy renews without a hitch.
It depends on where you are, but most commercial properties share a common set. There’s an annual gas safety inspection (CP12 in the UK, state rules in the U.S.) and an electrical safety report (an EICR every 5 years for most rentals, more often for heavy-use commercial sites). Lifts and elevators are inspected every 6 months (LOLER in the UK; ASME A17.1 under state rules in most U.S. states). Fire alarms and extinguishers are serviced on NFPA cycles. The legionella risk assessment gets reviewed regularly under ACOP L8; two years is common, though L8 sets no fixed interval. If a building has pre-2000 materials, the asbestos management plan needs reviews too. ExpiryEdge comes with templates for each.
Many property policies require a valid gas safety certificate, so a lapse can give your insurer grounds to refuse a claim. In the UK, a landlord who doesn’t give tenants a current CP12 commits a criminal offence. With an EICR, insurers often refuse to renew until you produce a valid report. Until then the building may be trading with no real cover.
For most statutory inspections, start booking 6 to 8 weeks before the certificate runs out. Gas Safe engineers, electrical contractors, lift inspectors and legionella consultants are often booked weeks ahead. Spring (insurance renewal season) and autumn (when the heating goes back on) are the worst. In ExpiryEdge you set a lead time for each inspection type, so the reminder leaves you room to book.
Yes. Each property has its own inspection records, certificates and status. The portfolio dashboard lets you filter by property, inspection type, owner or due date. Operators with 10 or more buildings tend to drop both their spreadsheets and the heavier FM platforms at this point.
On the inspection record itself, with the property details, the inspector’s name and a timestamp. When an insurer, lender, auditor, new tenant or franchise owner wants proof, you pull it from the dashboard. No hunting through email or paper files. Files are stored encrypted, and access depends on each user’s permissions.
Yes. In the UK it speaks PPM, LOLER, CP12, EICR and ACOP L8. In the U.S. it covers NFPA, ASME A17.1, OSHA 1910 and state Certificate of Occupancy cycles. Australian, Canadian and EU equivalents are there where they apply, and you can adjust templates for each region.
Yes, and more so every year. Energy efficiency (TM44 and mech-vent inspections), water management (legionella records), hazardous waste disposal and asbestos management all feed ESG, SFDR and CSRD reports. Track them once in ExpiryEdge and export them for each framework, rather than collecting the same data three times.