Track every deadline. Run every process. Prove every action.
ExpiryEdge automatically tracks every expiry date, fires multi-channel reminders before anything lapses, turns repeatable work into SOP checklists, and keeps a timestamped audit trail you can export in one click. One platform for tracking, reminding, and proving compliance.
Everything you need to never miss a deadline — and prove it
Multi-channel reminders — Email, SMS, WhatsApp, Slack, Teams
SOP workflow checklists with live progress
Document storage + full audit trail
Live compliance dashboard across teams
Quick answer
ExpiryEdge is a deadline and compliance tracking platform. It records any document or deadline with an expiry date — licences, contracts, insurance, certifications, inspections — and sends multi-step reminders across email, SMS, WhatsApp, Slack and Microsoft Teams before each one lapses. It also runs repeatable processes as assignable SOP checklists, stores the documents with their records, and keeps a one-click, audit-ready trail of every action.
Your whole compliance picture, on one screen
Every deadline, owner and status in one searchable dashboard — filter by type, team, location or what is due next, and pull an audit pack the moment an inspector or insurer asks.
Filter by type, status and assignee — the whole list on one screen.
Six capabilities, one connected system
Each feature works on its own and gets stronger together.
From a date in your head to a control that runs itself
Multi-step sequences on the channel each person actually checks
Set a cadence per item — for example 90, 30, 14 and 1 day before expiry — and choose who gets each alert and where. If nothing happens, ExpiryEdge escalates up the chain automatically.
Email, SMS, WhatsApp, Slack, Microsoft Teams
Different recipients per step
Automatic escalation on missed deadlines
Repeatable work as structured SOP checklists
Define sections, steps and owners once. Every run is the same — assigned, tracked, and visible to anyone who needs it — so the process survives staff turnover and holidays.
Assignable steps with owners
Live progress tracking
Templates you reuse across the team
A timestamped trail you can export in one click
Every reminder, upload and completion is logged with who did it and when. When an auditor asks, the proof is a download — not a week of reconstructing email threads.
Who did what, when — automatically
Documents stored with their record
Export to CSV, PDF or XLSX
Why a calendar reminder is not enough
| ExpiryEdge | Calendar | Spreadsheet | |
|---|---|---|---|
| Automatic multi-step expiry reminders | |||
| Multi-channel alerts (SMS, WhatsApp, Slack, Teams) | |||
| Escalation when deadlines are missed | |||
| Named ownership with accountability | Manual | ||
| Documents stored with the record | |||
| Role-based team access | |||
| Full audit trail with timestamps | |||
| One-click audit-ready export | Manual |
What is ExpiryEdge and what does it do?
ExpiryEdge is a business compliance and expiration tracking platform. It automatically tracks expiry dates for any type of business document or deadline - licences, contracts, insurance policies, staff certifications, equipment maintenance, permits - and sends multi-channel reminder alerts (email, SMS, WhatsApp, Slack, Microsoft Teams) before they expire. It also includes SOP workflows, document storage, team collaboration tools, and compliance reporting.
What types of documents and deadlines can ExpiryEdge track?
ExpiryEdge can track any document or deadline with an expiry date. Common uses include: business licences and permits, professional certifications (first aid, food safety, trade licences), insurance policy renewals, contracts and vendor agreements, equipment maintenance schedules, staff ID and work visa expiry, health and safety inspection dates, software subscription renewals, and lease agreements. You can also create unlimited custom categories for anything specific to your industry.
How does ExpiryEdge send renewal reminder notifications?
You configure reminder sequences for each item type. For example, a licence might trigger alerts at 90 days, 30 days, 14 days and 1 day before expiry. Each reminder can go to different people via different channels - email, SMS, WhatsApp, Slack, Microsoft Teams or API webhook. If the deadline passes without action, ExpiryEdge can escalate automatically to a manager or senior stakeholder.
How is ExpiryEdge different from using Google Calendar or Outlook reminders?
Calendar reminders are manual, one-time, and easy to dismiss or miss. ExpiryEdge provides: multi-step reminder sequences (not just one alert), multi-channel delivery so the right person is reached on the channel they check, escalation when deadlines are missed, document storage attached to each record, team accountability with named owners, audit trail of all actions, and compliance reporting. A calendar tells you something is due. ExpiryEdge ensures it actually gets done - and proves it.
Can ExpiryEdge track staff training and certification expiry?
Yes. This is one of the most common use cases. You can upload each staff member's certifications - first aid, food safety, forklift licences, professional accreditations - set their expiry dates, and configure automatic reminder sequences. When a certification is close to expiry, the staff member and their manager both receive reminders. The current certificate is stored in the record so the renewed version is easy to update when it arrives.
Does ExpiryEdge support multiple teams, departments, or locations?
Yes. ExpiryEdge is built for organisations with multiple teams, departments and locations. You can create separate teams (e.g. HR, Operations, Legal), assign items to the relevant team, set role-based permissions, and filter dashboards by team or location. Leadership and compliance officers see across all teams in one view. Individual managers and staff only see what they are responsible for.
What happens when a deadline is missed? Does ExpiryEdge escalate automatically?
Yes. You configure escalation rules when setting up reminder sequences. If a deadline is not addressed within a defined timeframe, ExpiryEdge automatically sends escalation alerts to a designated manager, team lead or executive. You can set multi-tier escalation - first to the item owner, then to their manager, then to leadership - so critical deadlines are never silently missed.
Is there an audit trail? Can I prove compliance to a regulator or auditor?
Yes. ExpiryEdge logs every action with a timestamp and user attribution - who added what, when they completed it, what documents were attached, when reminders were sent and to whom. You can export a full audit pack - records, completion history, and documents - in one click. This is specifically designed to be ready for inspectors, insurers or internal audits without any retroactive documentation.
How quickly can I get started with ExpiryEdge?
Most teams are running in under 5 minutes. You can import existing records from a spreadsheet, configure your reminder schedules, invite your team, and immediately start receiving automated reminders. No technical setup is required. ExpiryEdge offers a 14-day free trial with full access - no credit card required.