Employee certification tracking software that knows who can work today.

A certification belongs to a person. A first-aid certificate, an OSHA 30 card, a forklift ticket or an RN credential is earned by an individual, expires on their date, and goes with them if they change employer. A license to operate belongs to an entity - the company, the practice, the branch - and is issued by a state board, a city or a regulator. The two fail in different ways, so ExpiryEdge tracks them separately: certifications against people, licenses and registrations against the business. Most teams run both, and the same reminder engine drives each.

Anything a person holds that has an expiry date. Common ones: first aid, CPR and AED, OSHA 10 and OSHA 30, forklift, MEWP and IPAF, working-at-height and confined-space tickets, CSCS and trade cards, food safety and allergen training, fire marshal, clinical credentials such as BLS, ACLS and RN licensure, CDL medical certificates, background checks and drug screening dates, right-to-work documents and visa expiry, and annual refreshers. You can add custom certification types for anything specific to your sector.

Far enough to book the course. Work back from the course, not the certificate: the next open first-aid or CPR class is often weeks away, OSHA 30 is 30 hours of training that has to be scheduled around shifts, and clinical CE needs credits completed before the renewal is filed. The default cadence is 90, 60, 30 and 7 days before expiry, and you can extend the first alert to 120 days for certificate types with long lead times.

Yes. Credentials can be held against employees, subcontractors, agency workers and self-employed operatives in the same matrix. Sites that must verify every person present, regardless of who employs them, use this to check readiness before the crew arrives rather than turning someone away at the gate.

The record stays, the ownership moves. The leaver is archived with their full certificate history, which is what you need if an audit later covers the period they worked. Anything they were responsible for chasing - other people's renewals, a team's refresher schedule - is reassigned to a new owner in one click, and the reminder sequence continues without a gap. This is the failure mode that kills spreadsheet and calendar tracking: the reminders belonged to the person who left.

You decide per certificate type. The usual setup notifies the holder and their line manager together, on the channels they use - email, SMS, WhatsApp, Slack or Microsoft Teams. If the expiry date passes without a renewal being logged, ExpiryEdge escalates to a senior owner such as the EHS lead or the HR manager.

Yes. Filter the matrix by certificate, team, role or site and you get a list of the people who currently hold it, with anything expiring inside your chosen window flagged. Supervisors use this before publishing a roster; project managers use it before mobilising a crew.

Every certificate, renewal, reminder and escalation is timestamped, and the document itself is stored on the record. Export a certification report by person, team, site or whole organisation in CSV, PDF or XLSX. Because the log shows the state of each record on a given date, you can answer the harder audit question too: not only "is this person qualified now" but "were they qualified on the day the work was done".

Group people by site, region, project or cost centre. Each supervisor sees a readiness view for their own location; head office sees the roll-up across all of them, filtered by certificate type or by what expires in the next 30, 60 or 90 days. Where a credential is state-specific - a clinical licence, a state-issued trade card - it is held per person per state, so a worker licensed in two states has two records with two expiry dates.

Import your existing certification list from a spreadsheet in one pass, attach the current documents, and set the reminder cadence per certificate type. Most teams have a live matrix the same morning. A 14-day free trial with full access is available, no credit card required.