Every certificate. Every person. Never lapsed.
An expired first-aid, food-safety or trade certificate can stop a person working and a site operating. ExpiryEdge holds each staff and contractor certification with its expiry date and document, reminds the holder and their manager before it lapses, and shows your whole qualification matrix on one live dashboard — no spreadsheet to chase.
A live qualification matrix instead of a stale spreadsheet
Each certificate stored with its holder
Reminders to the holder and their manager
Live matrix of who is qualified for what
Audit-ready evidence for every certificate
Quick answer
Certification tracking in ExpiryEdge records every staff and contractor qualification — first aid, food safety, forklift and trade licences, professional accreditations — with its expiry date and certificate document. It reminds the holder and their manager before each one expires, escalates anything missed, and presents a live compliance matrix showing exactly who is qualified for what across teams and sites.
Who relies on the certification matrix
HR & People teams
Hold the full picture of every employee qualification, keep certificates renewed before they lapse, and produce evidence for audits without re-collecting documents.
Site & Operations managers
See at a glance whether the people on shift are qualified for the work, and which renewals are due before they affect who can be rostered.
Compliance officers
Prove the workforce is competent and current for every regulatory requirement, with a timestamped record behind each certificate.
From a drawer of certificates to a live matrix
A qualification matrix that updates itself
Each certificate shows as valid, expiring or expired across your people. The matrix reflects reality as renewals are logged — so you know who can do the work today, not last quarter.
Valid / expiring / expired per certificate
Filter by team, role or site
Updates as renewals are logged
Reminders to the holder and their manager
Certificates often need a course booked weeks ahead. Set a cadence — for example 90, 60, 30 and 7 days before expiry — and both the certificate holder and their manager are reminded with time to arrange the renewal.
90 / 60 / 30 / 7-day cadence
Holder and manager both alerted
Escalation if a certificate lapses
The certificate stored with the record
The current certificate lives on the person's record, so when the renewed version arrives you swap it in and the evidence is instantly ready for an audit or a client onboarding pack.
Certificate document on each record
Swap in renewals as they arrive
One-click export for audits and clients
Why a certifications spreadsheet fails an audit
| ExpiryEdge | Spreadsheet | HR inbox | |
|---|---|---|---|
| Live who-is-qualified matrix | Manual | ||
| Reminders to holder and manager | |||
| Certificate document on the record | Scattered | ||
| Escalation when a certificate lapses | |||
| Covers contractors as well as staff | Manual | ||
| One-click audit export | Manual |
What certifications can ExpiryEdge track?
Any qualification with an expiry date — first aid, food safety, fire marshal, forklift and IPAF, CSCS and trade cards, SIA licences, professional accreditations, work visas and right-to-work documents, and industry-specific competencies. You can create custom certification types for anything your sector requires.
Can it track contractors as well as employees?
Yes. Certifications can be held against employees and external contractors alike. This is useful for sites that must verify every person on site is qualified, regardless of who employs them.
Who gets reminded when a certificate is about to expire?
You decide. Typically the certificate holder and their manager both receive the reminder sequence, on the channels they use — email, SMS, WhatsApp, Slack or Teams. If a certificate lapses without renewal, ExpiryEdge escalates to a senior stakeholder.
Can I see who is qualified for a specific task or role?
Yes. The qualification matrix lets you filter by certification, team, role or site, so you can confirm at a glance whether the people on shift hold the certificates the work requires — before a gap becomes a problem.
How do I prove the workforce is compliant in an audit?
Every certificate, renewal and reminder is timestamped and the document is stored on the record. You export a full certification report — by person, team or the whole organisation — in one click, in CSV, PDF or XLSX, ready for auditors or client onboarding.
How long does setup take?
Most teams import their existing certifications from a spreadsheet in one pass, attach the current documents, and set the reminder cadence. From there ExpiryEdge runs the renewals automatically. A 14-day free trial with full access is available, no credit card required.