Permit Tracking Software for Operators Across Every State and Site.

Any permit, licence, or registration with an expiry date. Common categories: state and city business licences, liquor / alcohol permits, food handler permits, health department permits, environmental and waste-carrier permits, fire and occupancy certificates, sales-tax registrations, professional licences (contractor, cosmetology, real estate), DOT / FMCSA operating authorities, short-term rental permits, music licensing (ASCAP / BMI / SESAC), and foreign-qualification good-standing renewals.

It depends on the permit. Liquor licences typically require 60–120 days because they include public notice and background-check steps. Food and health permits may need inspections scheduled in advance. Professional licences often require continuing-education credits completed before filing. As a rule, set the first ExpiryEdge alert to 90 days before the renewal window opens - that gives time to gather paperwork, complete inspections, and pay fees without rushing.

Mostly no. California ABC explicitly states even when they send a courtesy notice, the responsibility for renewing on time rests entirely with the licensee. New York SLA sends a 90-day advisory but still requires the licensee to file. Many counties and municipal authorities send nothing. The Wolters Kluwer rule of thumb: licensing boards can revoke a permit the day it expires, with no grace period.

Yes. Each permit record has an assigned primary owner plus any number of additional notified parties. Your health and safety manager gets reminded about safety certificates. Your accounts team gets reminded about insurance renewals. The site manager gets the occupancy permit reminder. You are not the only recipient for everything.

Yes. Permits are organised by location and by entity. Each location has its own permit records, with a clear status view. The aggregated dashboard shows the entire portfolio across all locations, with filters by jurisdiction, location, permit type, owner, and next-action-due-date - useful for multi-state operators with hundreds of permits across dozens of cities.

You file the renewal on time but the jurisdiction takes weeks to issue the new permit. Technically your permit has expired even though you have done everything right. ExpiryEdge tracks filed status separately from issued status. When you submit a renewal, mark it Filed; when the new permit arrives, mark it Issued and upload the certificate. If a jurisdiction is slow, you have a timestamped record proving you filed on time - which most authorities accept as evidence of good-faith compliance during the gap.

Avalara and CLiC are enterprise tools built for operators with hundreds of permits across thousands of jurisdictions - indicative pricing $10–60k/year plus per-permit fees. ExpiryEdge fits the 5–500 permit bracket those tools over-price and spreadsheets under-serve, with the same core capabilities (8-field record, expiry tracking, document vault, audit trail, multi-location) at a flat monthly rate.

Yes. Upload the certificate against each record. When an inspector, lender, franchise auditor, or new landlord asks for proof of a valid permit, you retrieve it in seconds from one place instead of digging through email or filing cabinets. Documents are stored encrypted with permission-based access.