Automated Expiry Tracking & Licence Tracking Software
Set it once - ExpiryEdge tracks every deadline for you
Your business runs on licences, contracts, certifications and insurance policies - all with expiry dates you're expected to stay on top of. ExpiryEdge is the licence tracking software and certification tracker that handles all of it automatically. You tell it how early you want to be warned, which channel each alert goes to, and who gets the escalation if nothing's actioned. After setup, the system runs it.
No credit card required · 14-day free trial · Cancel anytimeMulti-step reminder sequences
Live compliance dashboard
Unlimited tracking categories
Visual expiry calendar
Expiry Tracking That Works in the Background
Every deadline your business carries - from insurance renewals to staff certifications to vendor contracts - tracked with the same consistency, whether anyone remembers to check or not.
Automated Expiration Reminders
Set the reminder schedule once per item type - 90 days out, 30 days, 7 days, 1 day - and ExpiryEdge sends every alert from there. If the deadline arrives without action, it escalates to whoever needs to know.
Expiry Deadline Calendar
A visual calendar showing every upcoming renewal, certification, permit and contract expiry across all teams. Filter by category, team or risk status to prioritise what matters today.
Custom Reminder Schedules
Build unique reminder sequences per item type. A contract needs alerts at 90, 30, 14 and 7 days. Equipment maintenance at 30 and 7 only. You define every rule.
Multi-Category Expiry Tracking
Track licences, contracts, insurance policies, staff certifications, equipment maintenance dates, vendor agreements, permits, and software license renewals - or create unlimited custom tracking categories. Any document type with an expiry date is handled.
Centralised Expiry Dashboard
One live view of all expiring items: risk status (expired / expiring soon / healthy), team assignments, category breakdowns and days remaining - the full compliance picture.
Monthly Expiry Reports
Automated monthly email digest of all upcoming and recently expired items. Ready for management reviews or audit readiness - no manual report building required.
Risk Flagging & Escalation
Items approaching expiry are automatically flagged as high, medium or low risk. If a deadline passes without action, ExpiryEdge escalates to the appropriate manager automatically.
Spreadsheet Import
Import your existing expiry records from a spreadsheet in minutes. Map columns to fields, set reminder schedules once, and your entire backlog is tracked automatically.
Custom Categories
Create tracking categories specific to your industry or business. Any recurring obligation with a deadline - however unusual - can be tracked and reminded.
A Powerful Dashboard Built for Clarity
Everything you need to stay on top of deadlines - organised, searchable, and always up to date.
The Expiries Dashboard - your single source of truth for every deadline across the organisation.
Who Relies on Automated Expiry Tracking
Operations Managers
You know the spreadsheet goes stale. Dates slip by, columns go unchecked, and the first sign something lapsed is usually the wrong kind of call. ExpiryEdge tracks every licence, contract and certification across every team - and sends the reminders whether anyone remembers to check it or not.
HR Managers
Track staff certification expiry dates automatically. Remind employees and line managers before any training, food safety or professional licence lapses.
Franchise & Multi-Site Operators
Manage licence and permit expiry across every location in one dashboard. Receive instant escalation alerts when any location falls out of compliance.
Legal & Contract Managers
The clause that quietly auto-renews the contract you wanted to renegotiate - that's an expensive oversight. ExpiryEdge tracks every vendor agreement with multi-step reminders and the signed document attached, so you're always negotiating with time on your side.
Health & Safety Officers
Track equipment inspection dates, safety certifications and permit renewals with automated reminders that escalate to management when action is overdue.
Compliance Officers
Maintain a live, audit-ready record of every tracked item. Know your compliance posture at any moment - and prove it with one-click exports.
Expiry Tracking Software - Frequently Asked Questions
What types of expiry dates can ExpiryEdge track?
ExpiryEdge can track any document or deadline with an expiry date: business licences, professional certifications and certificate tracking, insurance policy renewals, contracts and vendor agreements, equipment maintenance schedules, staff ID and work visa expiry, health and safety inspection dates, software license tracking and software license renewal dates, lease agreements, and any custom category you define.
How do I set up automated expiration reminders?
When you add an item to ExpiryEdge, you assign a reminder sequence - for example, alerts at 90 days, 30 days, 7 days and 1 day before expiry. ExpiryEdge sends those reminders automatically on schedule, to whoever you assign, via whatever channel they prefer (email, SMS, WhatsApp, Slack, Teams). Once configured, the system runs without any manual input.
What happens when an expiry date is missed?
ExpiryEdge automatically escalates overdue items. If a deadline passes without action, the system sends escalation alerts to the designated manager or executive. You configure multi-tier escalation - first to the item owner, then to their manager, then to leadership - so nothing is ever silently missed.
Can I import existing expiry dates from a spreadsheet?
Yes. ExpiryEdge supports bulk import from CSV and Excel. Map your existing columns to the required fields, review the import, and your entire backlog of expiry records is immediately tracked with automated reminders.
Is ExpiryEdge better than using a spreadsheet for expiry tracking?
Spreadsheets require someone to manually check for upcoming dates and send reminders. ExpiryEdge automates every step: multi-step reminder sequences, multi-channel delivery, escalation when deadlines pass, named accountability per item, document storage alongside each record, and audit-ready reporting. A spreadsheet tracks dates. ExpiryEdge ensures the work actually gets done.
Stop Tracking Expiry Dates Manually
Join hundreds of operations and compliance teams who use ExpiryEdge - the licence tracking software and certification tracker built for any industry. Automatically track every licence, contract, certificate, software renewal, and permit across every team and location.
No credit card · Setup in under 5 minutes · Cancel anytime