Every visa, certificate and review date — with a name on it.
Work authorisation, mandatory training, professional certifications, probation and review dates — all expiring on their own schedule, scattered across locations and managers. ExpiryEdge gives every people-record one owner, one due date and reminders that fire before a lapse becomes a right-to-work breach.
Quick answer
HR deadline tracking is the practice of recording every time-bound employee obligation — visa and right-to-work expiry, certifications, mandatory training, probation and review dates — assigning each a single owner, and automating reminders so none lapse. HR teams use it to replace per-location spreadsheets with one register, fire reminders at 90/60/30/7 days, and keep a dated record that proves right-to-work and training compliance to auditors.
People data expires faster than spreadsheets update
Three gaps turn an HR calendar into a compliance risk.
Right-to-work lapses quietly
A visa or work permit expires and nobody notices until payroll or an audit flags it. By then you have an employee working without valid authorisation — a fine and a difficult conversation.
Training and certs go stale
First aid, safeguarding, fire safety and role-specific certifications all renew on different cycles. Tracked in someone’s inbox, they slip — and a single expired cert can void compliance for a whole site.
Probation and reviews drift
Probation end dates and review milestones live in offer letters and memories. Miss the window and you lose the chance to act, or a manager forgets a review that was contractually due.
One register for everything that expires about a person
Credentials and right-to-work
Record visa, permit, DBS, certification and licence expiry per employee. Reminders fire well before the date, so renewals start while there is still time.
Mandatory training cycles
Track recurring training by role and site. Once completed, the next due date regenerates automatically — no manual reset.
A named owner per record
Assign each item to an HR partner, line manager or location. If it is not actioned, it escalates — so leave or handover never causes a miss.
Documents and evidence
Attach the certificate or permit to its record. When an auditor asks for proof, it is one click, not a folder hunt.
What HR sees day to day
Every employee obligation, filtered to what needs action
See visas, certs, training and review dates in one view. Filter to "expiring in 30 days" or by location and work the list down — no chasing managers for status.
Status at a glance: valid, expiring, expired
Filter by location, team or manager
Search every employee record instantly
Compliance across every location in one screen
Roll up all sites into a single dashboard, or drill into one. Managers see only their people; HR sees the whole picture and where the gaps are.
Cross-location roll-up and per-site drill-down
Role-based access so managers see their team only
Export the register for board or audit reporting
Reminders reach the manager, not just the inbox
An employee’s visa is the line manager’s problem too. ExpiryEdge notifies the right owner on the channel they actually check, escalating as the date nears.
What changes once it is in place
100%
of right-to-work records carry an owner and expiry date
90/60/30/7
day reminder cadence on every renewal
0
visas or certs expiring without warning
Minutes
to pull a training-compliance pack for audit
Can I track right-to-work and visa expiry per employee?
Yes. Record each employee’s work authorisation with its expiry date, owner and attached document. Reminders fire at 90/60/30/7 days so renewal applications start with time to spare, and the dated record demonstrates ongoing right-to-work compliance to auditors.
How does it handle recurring mandatory training?
Set the renewal interval per training type and role. When a session is marked complete, ExpiryEdge regenerates the next due date automatically — so first aid, fire safety or safeguarding never silently lapses.
Can different managers see only their own team?
Yes. Role-based access lets line managers see and action their direct reports’ records while HR keeps the full cross-location view. Reminders route to the right owner, with escalation if nothing happens.
What about probation and review dates?
Add probation-end and review milestones as records with their own owner and cadence. The line manager is reminded ahead of the window, so contractual reviews and probation decisions happen on time.
Can I prove compliance in an audit?
Each record keeps a dated history of reminders sent, documents uploaded and actions taken, exportable to CSV, PDF or XLSX — so you can show not just current status but that obligations were managed on time.
How long does setup take?
Most HR teams import an existing spreadsheet and are live within an hour. Start with right-to-work and mandatory training, then expand to reviews and certifications as you go.
Give every employee deadline an owner and a due date
Free to try. No credit card required.