HR compliance software for every workforce document and deadline.
Each of your 20, 50 or 500 people carries several renewal dates. Right-to-work checks expire. DBS disclosures run out. Mandatory training and review dates slip when the one person who tracks them goes on leave. ExpiryEdge keeps every one of those dates against the right employee. It reminds whoever owns each date before it lapses and turns into an employment problem.
Every employee deadline owned by the right person
Right-to-work, DBS and training tracked per employee
Reminders to the employee, line manager and HR
Workforce compliance report for any team in seconds
Contractors tracked alongside permanent staff
Quick answer
ExpiryEdge is HR compliance software. It tracks right-to-work documents and visas, DBS disclosures, mandatory training, professional qualifications and review dates for each employee. Before anything lapses, it sends a series of reminders to the employee, their line manager and HR. It keeps each person’s documents on their record, and one click gives you a status report for any team.
Where workforce compliance breaks down
Right-to-work lapses
A visa or share code expires before anyone does the follow-up check. You lose your statutory excuse for employing that person.
One owner, no cover
Every renewal sits with one HR coordinator. When they’re on holiday, dates pass and nobody notices.
Training falls off the schedule
Mandatory refreshers lapse quietly. You find out in an audit, or after someone gets hurt.
No single view of risk
The dates live in personnel files. Nobody can say “who has lapsed?” without opening every one.
A control for every employee deadline
Right-to-work check tracking
Record each employee’s time-limited documents, such as biometric permits, share codes and visas, with their end dates. HR and the line manager hear about it before any of them expires.
DBS and disclosure renewals
Track DBS dates for roles where disclosures are required. Reminders reach HR and the relevant manager well in advance.
Mandatory training tracking
Log fire safety, manual handling, first aid, GDPR and any other required training for each person. You’ll know who’s behind before the auditor asks.
Professional qualifications
Track the tickets a job needs, like a forklift licence or a CSCS card, so nobody works on an expired one.
Probation and review dates
Track when each probation ends and when reviews come round, so the meeting happens on time.
Workforce compliance reporting
Pull a report for one team, one department or everyone. It shows who’s current, who’s expiring and who has lapsed, ready for the board or an auditor in minutes.
From scattered files to clear ownership
Every compliance item mapped to an owner
Each deadline belongs to a person, a team or a department. The dashboard shows who is on the hook for what, and reminders land with that owner instead of a shared inbox.
Assign to employee, manager or team
No item without a named owner
Roll up by department or site
Valid, expiring, lapsed - per certification
Each employee has a row of badges, one per certificate. A line manager spots the red one straight away instead of scrolling down a spreadsheet.
Right-to-work, DBS and training in one view
Expiring items flagged before they lapse
Filter by team or risk
Every team’s compliance in one place
See employees and contractors side by side, grouped by team. Each person’s renewal dates and documents sit on their own record.
Permanent staff and contractors together
Bulk import for large teams
Documents stored against each person
Who relies on it
HR Manager or People Lead
Answers for workforce compliance. Sees who’s current and who’s overdue in every category without opening a single personnel file.
Line Manager
Runs the team day to day. Hears early when someone’s training, ticket or right-to-work document is due, with time to arrange cover.
Operations or Business Director
Wants to know there’s no right-to-work breach or missed training, without wading into the detail.
Anything with an expiry or review date. Most HR teams start with right-to-work documents (biometric permits, visas, share codes) and DBS or enhanced disclosure checks. Then they add mandatory training like fire safety, manual handling, first aid, GDPR and safeguarding. Professional qualifications, trade licences and job tickets (forklift, scaffold, food hygiene) go in too. So do contractor insurance and probation or review dates.
Yes. You choose who gets the reminder for each item. A right-to-work alert might go to the employee and their line manager. A training renewal can go straight to the employee. HR can get every notification or just a summary, depending on how you set it up.
For non-UK employees, right-to-work documents such as biometric residence permits, visas and share codes have fixed expiry dates. If you don’t do a follow-up check before the document expires, you lose the statutory excuse for employing that person. ExpiryEdge reminds HR and the line manager well ahead, so the check gets done on time and recorded.
Yes. Contractors and agency workers get their own records, with their qualifications, insurance and DBS details kept apart from your permanent staff. When their paperwork is nearly due, the reminder can go straight to the contractor. You don’t have to wait for the agency to notice.
Yes. With role-based permissions, a line manager sees only their own team while HR and leadership see everyone. Filter the dashboard by team or site, or roll it all up into one view for the board.
Most teams are live in under 10 minutes. Import your employee list from a spreadsheet, then add each person’s right-to-work, DBS, training and qualification dates and upload the documents. Reminders start straight away. The 14-day free trial gives you full access, and you don’t need a credit card.
Know whose certificates expire next, before they do
Free to try. No credit card required.