Someone on your team has a cert that's about to lapse. You probably don't know which one.
Most teams find out a certification has lapsed in one of two ways: a worker shows up on-site without a valid first-aid card, or an auditor flags it in an inspection. Neither is a great way to find out. ExpiryEdge tracks every cert for every employee and sends the reminders automatically - so the problem surfaces before it becomes one.
Start Tracking Free90 days
ahead - before any cert expires
< 1 min
to pull any audit document
100%
visibility across your whole team
0
chasing emails your team needs to send
What is employee certification tracking?
Employee certification tracking means knowing - at any given moment - which qualifications your workforce holds, which ones are coming up for renewal, and which have already expired. That covers first aid certificates, food hygiene cards, OSHA qualifications, driver medicals, DBS checks, trade licences, and any other credential that has a renewal date attached to it.
Done manually, this means a spreadsheet and someone remembering to check it. Done with a proper certification tracker, it means automated reminders, a live dashboard showing your whole team's compliance status, and a timestamped audit trail that builds itself.
The difference matters most when something goes wrong. A spreadsheet can't show an auditor that you actively managed the process. ExpiryEdge can.
Works for any certification type you track
No fixed list. Set up the categories your organisation actually uses.
What ExpiryEdge actually does
Here's what you get when you move employee certification management off a spreadsheet.
See every certification at a glance
Open the dashboard and you can see the status of every certification across your team - who's current, who expires in the next 90 days, who's already lapsed. Filter by department, location, or cert type. It updates itself; you don't have to.
Reminders go out automatically
Configure your reminder schedule once - say, 90, 60, 30 and 7 days before expiry. ExpiryEdge sends the alerts from that point on, to the employee, their manager, or both. Email, SMS, WhatsApp, Slack, Teams - wherever they actually read messages.
Track any certification type you need
First aid, food hygiene, OSHA, driver medicals, DBS checks, trade licences - you're not limited to a fixed list. Set up whatever certification categories your organisation uses, each with its own expiry date, lead time, and reminder schedule.
Give employees a clear renewal checklist
When a cert is coming up, the employee gets more than a reminder - they get a checklist. Book the course. Upload the new certificate. Get manager sign-off. Each step is tracked, so you know where things stand without having to ask.
Store certificates with the full history
Upload the certificate document against the employee's record. When they renew, the new version goes in and the old one stays. Six months from now, if an auditor asks what cert someone held on a specific date, you can show them in under a minute.
Compliance reports in seconds, not hours
Need a report on who holds valid first aid certs across three sites? Or which DBS checks are due in the next 30 days? Run it in seconds. Export as PDF or CSV. No spreadsheet formulas, no manual assembly, no chasing people for updates.
How it works
Set it up once. It runs without you after that.
Add your team and their certifications
Enter each person's certifications with expiry dates and how much lead time you need before renewal. Attach the existing certificates. If you have a big team, import everything from a CSV and you're done in a couple of hours.
Reminders go out. People act.
At the intervals you've set, ExpiryEdge sends each person the details - which cert, when it expires, what they need to do. Their manager gets a copy if you want. You don't need to follow up or check whether they've seen it.
Renewals get logged. Your audit trail grows.
Each time someone renews, the new certificate goes into their record and the dashboard updates. By the time an auditor asks for your compliance records, the evidence is already sitting there - you didn't have to do anything extra to build it.
Who it's for
Operations Manager
You're responsible for making sure everyone on site has valid certifications before they start work. Right now you're probably checking a spreadsheet when you remember to, or finding out something lapsed when it's too late. ExpiryEdge gives you a live view of your whole team's status without the weekly manual checks.
HR Manager
You manage mandatory training, professional qualifications, and DBS renewals for a large and constantly changing workforce. Staff join and leave. Certs expire mid-year. ExpiryEdge keeps up with all of it - reminders go directly to employees and their managers, and records stay intact even when someone leaves.
Compliance Lead
When an auditor asks whether your team held valid certifications six months ago, you need to be able to show them - not just today's status, but what was in place at any date in the past. ExpiryEdge stores every version of every certificate and timestamps every action, so that answer is always there.
Common questions
Things people usually want to know before switching from a spreadsheet.
What types of employee certifications can ExpiryEdge track?
Any certification with an expiry date. First aid, food hygiene, OSHA qualifications, driver medicals, CPC cards, SIA licences, forklift operator certs, COSHH training, DBS checks, professional body memberships, NPI numbers - and whatever else your industry requires. There's no fixed list of categories. You create the ones that are relevant to your organisation.
How is this actually different from a spreadsheet?
A spreadsheet only works if someone checks it. It doesn't send reminders, doesn't store documents, and doesn't build a record of what happened. If a certification lapses and an auditor asks what steps you took, a spreadsheet gives you nothing. ExpiryEdge sends the reminders whether or not anyone looked at it that week - and it logs every step automatically.
Can employees receive reminders directly on their phones?
Yes. Reminders go via SMS and WhatsApp as well as email, Slack, and Teams. Field workers and remote employees get the alert wherever they are. No app to download for SMS or WhatsApp. And managers can receive the same alerts or separate escalation notices - you configure who gets what.
What happens when someone leaves and a new person takes their role?
The previous employee's certification history stays on record for audit purposes - you don't lose it. The new person's certifications are added separately. You can reassign renewal responsibilities to a manager or compliance lead during the handover, so nothing quietly falls through while someone's getting settled in.
How long does it take to get everything set up?
Most teams are up and running within a day. Add your employees, enter their certifications and expiry dates, set up who gets reminded and when - and ExpiryEdge takes it from there. If you have a large workforce, the CSV import cuts the data entry down significantly.
The certification that lapses unnoticed is the one that causes the problem.
Start tracking your team's certifications for free. No credit card, no contract.
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