Registrations, permits and fridge checks for every pharmacy, on one register.

Keep each item on a record with its due date, document and owner, and attach it to the right thing: registrations to the pharmacist, controlled-substance registrations and licences to the store, calibration to the fridge or logger. Reminders should start early enough to complete renewal paperwork or book a calibration, typically 90 days out. ExpiryEdge sends reminders at 90, 60, 30 and 7 days and escalates to the superintendent or owner if a date passes. Which registrations and licences apply depends on your country and state, so confirm them with your regulator.

Create a record for each technician's registration or certification, with the certificate attached, its expiry date and any CE requirement. Reminders go to the technician and the pharmacist in charge, so both know when renewal is due. Filter by store to see who is valid, expiring or expired before the rota is set. Some jurisdictions require a state registration as well as a national certification, so a technician may have two records with two dates. Check the requirements with your state board or regulator.

Track the pharmacy permit and each controlled-substance registration as separate records per store, because they are issued by different authorities and usually renew on different dates. Store the registration number, expiry date and certificate on each, assign an owner, and set the first reminder early enough to complete the renewal and any state registration the federal one depends on. ExpiryEdge reminds the owner at 90, 60, 30 and 7 days and escalates if the date passes. It does not file renewals for you; confirm current requirements with your state board and the DEA.

Set the daily check up as an SOP checklist: record the current, minimum and maximum temperature, reset the thermometer, and follow the excursion procedure if a reading is out of range. Each run has an owner and a timestamp, so you can show an inspector who checked and when. Calibration is a separate recurring record per logger or thermometer, with the calibration certificate attached and a reminder before it is due. Follow the temperature ranges and calibration intervals set by your regulator, the vaccine program and the manufacturer.

Group every person, permit, registration and checklist by store. Each pharmacist in charge sees their own store; the superintendent or head office sees every store, filtered by what expires in the next 30, 60 or 90 days and how far each store has got with its daily checklists. Pharmacists who cover several stores keep one record for their personal credentials. When someone leaves or moves store, their responsibilities are reassigned in one click, and the reminder sequence continues.

Keep the evidence on the record it belongs to. Registrations, permits, calibration certificates and checklist runs should each carry their document and a timestamp, so the history is complete without gathering paper. When an inspector or auditor asks, filter by store and export current status and history in CSV, PDF or XLSX. ExpiryEdge keeps a timestamped trail of every reminder, renewal and sign-off, which answers both whether something is current now and whether it was current on a past date.