Gym and leisure centre compliance, tracked per trainer and per site.

Put each item on its own record with an expiry or due date, the document, and a named owner, then let reminders run on a fixed cadence. Trainer CPR/AED and coaching qualifications sit against the person; lifeguard qualifications sit against each lifeguard and are checked before the pool roster goes out; equipment service and inspection dates sit against the asset and the site. In ExpiryEdge reminders fire at 90, 60, 30 and 7 days to the holder and the site manager, and anything overdue escalates to a senior owner.

Create a record per trainer with their CPR/AED or first aid certificate and, for self-employed trainers, their professional liability insurance policy. Enter the expiry date of each and attach the document. Reminders go to the trainer and the manager well before the date, because CPR courses and policy renewals both take time to arrange. Requirements differ between employers, insurers, certifying bodies and countries, so set the recertification interval to match the provider that issued the certificate.

Run them as recurring checklists rather than as dates in a diary. A daily water test, a plant room inspection or a weekly safety walk becomes an SOP workflow with steps, an owner for each step, and a progress view, so the duty manager sees which checks are done and which are outstanding. Each completion is timestamped. Test frequencies and target readings come from your operating procedures and local guidance, which vary by country, so build the checklist from those.

Yes. Group records by location, give each general manager a view of their own site, and give head office a roll-up across all of them. Role-based access controls who can edit what. The location grid shows which clubs have items expiring or overdue, so regional managers can see where to intervene before a visit rather than after.

Send an upload link. Freelance instructors open it on a phone, upload their certificate or insurance document, and can e-sign your agreement in the same step, with no account to create. ExpiryEdge files the document on their record with its expiry date and schedules the next reminder, so the next renewal is requested automatically instead of by a manager sending emails one at a time.

Yes. Each treadmill, rack, cable machine, pool pump or HVAC unit can be a record with its service interval, last service date, warranty end date and maintenance contract attached. The facilities owner is reminded before each service falls due and before each warranty ends, so faults are claimed while cover still applies. ExpiryEdge tracks dates and documents; it is not a full maintenance management system with work orders and spare parts.

Most do, but the period depends on the awarding body and the country, and some qualifications also require ongoing training hours to stay valid. Record the expiry date printed on the certificate and any interim training requirement as separate items. Check the current rules with the awarding body or your national pool safety guidance rather than relying on a general rule.