Every building, inspection-ready — without the clipboard.
Fire and lift inspections, occupancy permits, planned maintenance, vendor certificates of insurance and safety compliance — each on its own cycle, multiplied across every building you run. ExpiryEdge puts them on one board with owners and reminders, so no building drifts out of compliance between visits.
Quick answer
Facility compliance tracking is the practice of recording every building obligation — inspections, permits, planned maintenance, vendor certificates of insurance and safety checks — with a single owner and due date, then automating reminders so none lapse. Facility managers use it to replace per-building spreadsheets with one board, fire reminders at 90/60/30/7 days, and keep a dated record that proves each building stayed inspection-ready.
More buildings, more cycles, more to forget
Three ways building compliance quietly slips.
Inspections and permits expire
Fire safety, lift, and occupancy certificates each renew on their own clock per building. Miss one and you risk a violation notice — or a building you cannot legally occupy.
Vendor COIs lapse mid-contract
A contractor’s certificate of insurance expires while they are still on site. If something goes wrong during that gap, the liability lands on you and the building owner.
Planned maintenance becomes reactive
Skip a scheduled service and the system fails when you least expect it — turning a planned, cheap maintenance visit into an emergency call-out and downtime.
One board for every building obligation
Inspections and permits
Track every inspection and permit per building with its renewal date and owner. Reminders fire early enough to book the inspection or file the renewal in time.
Vendor COI tracking
Record each contractor’s certificate of insurance and its expiry. Reminders flag a lapse before they’re back on site, so coverage never has a gap.
Planned maintenance
Schedule recurring maintenance as owned tasks that regenerate after each service — keeping work planned and cheap, not reactive and expensive.
Per-building ownership
Assign each obligation to a building owner or team, with escalation. Reminders reach the person responsible for that site, not a shared inbox.
How facility managers run it
See every safety obligation is checked off
A single view of the safety and compliance items each building owes — fire, lift, electrical, water — so you know what is covered and what is coming due before an inspector does.
Coverage across every safety category
Status at a glance: valid, expiring, expired
Filter by building or compliance type
Every building’s status on one screen
Roll up all buildings into a single board or drill into one. See which sites are green, which are amber, and exactly what needs booking this week — without visiting each one.
Cross-building roll-up and per-site drill-down
A named owner on every obligation
Export the register for owner or audit reporting
Reminders that reach the building lead in time
Each obligation notifies its owner on the channel they use and escalates if ignored — so an inspection gets booked and a vendor COI gets chased before either lapses.
Can I manage compliance across many buildings?
Yes. Every inspection, permit, maintenance task and vendor COI is tagged to its building, so you can roll up all sites into one board or drill into a single building. Each obligation has its own owner and reminders at 90/60/30/7 days.
How does vendor COI tracking work?
Record each contractor’s certificate of insurance with its expiry date and attach the document. Reminders fire before it lapses, so you catch an expiring COI before the contractor is back on site — closing the liability gap.
Can it handle recurring planned maintenance?
Yes. Set the service interval and assign an owner. After each completed service the next due date regenerates automatically, keeping maintenance planned and timestamped rather than reactive.
Do reminders reach the right person per building?
Yes. Each obligation notifies its owner — a building lead, maintenance team or FM office — on email, SMS, WhatsApp or Teams, and escalates to a backup if it is not actioned in time.
Can I prove a building was compliant?
Each record keeps a dated history of reminders, uploads and completions, exportable to CSV, PDF or XLSX — so you can show an inspector or owner that a building’s obligations were managed on time.
How long does setup take?
Most facility teams import an existing per-building list and are live within an hour. Start with inspections and permits, then add maintenance schedules and vendor COIs.
Keep every building inspection-ready, between visits
Free to try. No credit card required.