Solution · Licence Management

Keep every licence and permit current across every site.

A lapsed trading, alcohol, food or environmental permit can stop a site operating and trigger fines. The renewal dates rarely sit with one person, and the paperwork lives in different drawers at different locations. ExpiryEdge holds every licence and permit in one place, calculates the lead time each renewal needs, and reminds the responsible person before it lapses.

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ExpiryEdge dashboard listing business licences and permits with renewal dates and sites

Every permit, every site, one renewal calendar

Renewal lead time set per licence type

Certificates stored against each record

Reminders to the named owner at each site

Roll-up view of what lapses next, by location

Quick answer

Licence management software keeps every business licence and permit — trading, alcohol, food, environmental and more — in one register with its renewal date, lead time, documents and owner. ExpiryEdge reminds the responsible person before each licence lapses, stores the current certificate against the record, and shows leadership which sites are at risk across the whole estate.

How licence tracking works

From a drawer of certificates to a live renewal register

One register
Every licence and permit, with its certificate attached

Hold trading, premises, alcohol, food hygiene, environmental and waste permits in one stack, each with its expiry date, issuing authority and the current certificate ready to produce on demand.

Document stored with each licence

Issuing authority and reference logged

Status visible at a glance per site

Premises licenceRenews in Renews in 8 monthsValidFood hygiene ratingRenews in Renews in 26 daysExpiringWaste carrier permitRenews in Renews in 12 daysExpiringPavement licenceRenews in Lapsed — action neededExpired
Lead time per licence
Reminders timed to how long each renewal actually takes

Some permits clear in days; others need months of lead time and authority sign-off. Set the cadence per licence type so reminders start early enough to gather paperwork, submit, and chase before the expiry date.

Cadence set per licence type

Reminders begin at the right lead time

Escalation if the renewal stalls

120dreminder60dreminder30dreminder7dreminderLicence expiry
Across the estate
See which sites are at risk before anyone phones in

Each site's manager owns their permits and gets the reminders; leadership sees a single roll-up of what is current, expiring or lapsed across every location.

Site-level ownership and reminders

Estate-wide roll-up for leadership

Filter by site, licence type or status

ExpiryEdge multi-site licence dashboard showing renewal status by location
Licences ExpiryEdge keeps current

Built for the permits a business actually holds

Trading & premises

Trading licences, premises licences, pavement and street trading permits — tracked per site with the certificate attached.

Food & alcohol

Food hygiene ratings, alcohol licences and personal licence renewals, reminded early enough to renew without a gap.

Environmental & waste

Environmental permits, waste carrier registrations and discharge consents, with lead times that match the authority's timelines.

Frequently asked questions

It is a single register for every business licence and permit, holding each one's renewal date, lead time, issuing authority, certificate and owner. ExpiryEdge reminds the responsible person before a licence lapses, stores the current certificate on the record, and shows which sites are at risk across the estate.

Trading and premises licences, alcohol and personal licences, food hygiene ratings, environmental and waste carrier permits, pavement and street trading permits, and any other permit with a renewal date. You can create custom categories for anything specific to your sector.

Each licence type gets its own reminder cadence. A permit that clears in days might warn at 30 and 7 days; one that needs authority sign-off might start at 120 days. ExpiryEdge counts back from the expiry date so reminders begin early enough to gather paperwork and submit on time.

Yes. Each site's manager owns their permits and receives the reminders, while leadership and compliance see a single roll-up of what is current, expiring or lapsed across every location. Filter by site, licence type or status.

The current certificate is stored against each licence record. When an inspector or authority asks, you produce it in seconds, and when the renewed version arrives you update the same record — keeping a clean history of every issue.

If a licence approaches expiry without action, ExpiryEdge escalates the reminder to a manager or compliance lead, so a lapse that could stop a site operating is never silently missed.

Never let a permit lapse on a site again

Hold every licence in one register, time each reminder to its renewal lead time, and keep every site trading.