You outgrew the spreadsheet. You do not need an enterprise project.
Somewhere between 100 and 1,000 people, the shared deadline spreadsheet quietly stops working. Departments duplicate it, owners change roles, and no one can say with confidence what is due next month. ExpiryEdge gives you ownership and visibility across teams and locations — without the cost, consultants or six-month rollout of an enterprise platform.
Quick answer
Mid-market deadline management replaces a sprawling shared spreadsheet with a single register where every licence, contract, certification and recurring check has one accountable owner and an automated reminder cadence at 90/60/30/7 days. It gives a growing company department-level ownership, location-aware visibility and audit-ready records — the structure of enterprise compliance tooling without its cost or implementation overhead.
Where the spreadsheet quietly fails
Growth adds obligations faster than a spreadsheet can hold them.
Departmental silos
Finance tracks insurance, Ops tracks permits, HR tracks certifications — each in a different sheet. No one has the consolidated picture, so the same renewal gets watched twice or not at all.
Ownership breaks as people move
The person who "always handled" a renewal changes teams, and the obligation goes quiet. There is no owner of record and no escalation, so it surfaces only when it lapses.
Multiple locations, no shared view
A second or third site multiplies licences and inspections. Tracking each one locally means head office cannot see risk until something goes wrong at one of them.
Enterprise structure, mid-market simplicity
One register, every department
Bring Finance, Ops, HR and Legal obligations into a single searchable view, tagged by department, location and type — so visibility is shared, not siloed.
Ownership that survives turnover
Each obligation has a named owner and a backup. When someone changes roles, reassign in seconds; escalation routes to a manager automatically if nothing happens in time.
Visibility leadership can act on
A live dashboard shows what is valid, expiring and lapsed across the company. Filter to "due in 30 days" or "action needed" and work the list down.
Reminders on the right channel
Reminders fire at 90/60/30/7 days by email, SMS, WhatsApp or Teams — the channel each owner actually checks — so a notice is a control, not noise in an inbox.
What it looks like day to day
One dashboard across every department and site
Every record shows its owner, next due date and current status. Filter by location or team, sort by what is closest to lapsing, and work the list down — no more reconciling three spreadsheets.
Status at a glance: valid, expiring, expired
Filter by department, location or owner
Recurring items regenerate their next due date
See who owns what, in one map
Distribute obligations across owners so the load is visible and balanced. When someone is overloaded or leaves, you can see it and rebalance before a deadline slips — instead of discovering the gap after the fact.
Each obligation maps to a named owner
Spot overloaded owners and rebalance
Backups and escalation built into every record
Reminders that reach the right owner, in time
A reminder no one sees is not a control. ExpiryEdge fires on an escalating cadence across the channels your owners actually check.
Where ExpiryEdge sits
| Shared spreadsheet | ExpiryEdge | Enterprise GRC suite | ||
|---|---|---|---|---|
| One owner per obligation | ||||
| Automated 90/60/30/7 reminders | ||||
| Multi-location visibility | ||||
| Audit-ready export | ||||
| Live in under an hour | ||||
| Cost / implementation effort | Low | Low | High |
How is this better than our shared spreadsheet?
A spreadsheet records dates but does not enforce ownership, escalate when something is missed, or keep an audit trail. ExpiryEdge gives each obligation a single owner, fires reminders at 90/60/30/7 days, and logs every action — turning a passive list into a managed control across every department.
Can we track multiple locations?
Yes. Tag each obligation by location and filter the register to any site, while head office keeps a consolidated view. Recurring inspections and permits regenerate their next due date automatically once actioned.
What happens when someone changes roles?
Reassign the obligation to a new owner in seconds; the history stays attached to the record. Until reassigned, escalation routes to the manager automatically, so a role change never silently orphans a deadline.
Do we need IT or a long rollout to start?
No. Import your existing list and go live on your highest-risk obligations in under an hour, then expand department by department. There is no rip-and-replace and no consultant project.
Will it still fit when we grow toward enterprise size?
Yes. The same register scales as you add entities, locations and people, and supports SSO and an API when you need them — so you are not forced into a painful migration later.
Who receives the reminders?
You choose per obligation: the owner, a backup, a manager, or any combination, on email, SMS, WhatsApp or Teams. If the owner does not act, escalation fires automatically up the chain.
Trade the spreadsheet for ownership and visibility — without the enterprise overhead
Free to try. No credit card required.