You outgrew the spreadsheet. You do not need an enterprise project.
Somewhere between 100 and 1,000 people, the shared deadline spreadsheet quietly stops working. Each department keeps its own copy. The person who owned a renewal moves to another team, and nobody can say for sure what is due next month. ExpiryEdge puts an owner on every deadline and lets you see them across teams and sites. You skip the consultants and the six-month rollout that an enterprise platform needs.
Quick answer
Mid-market deadline management means swapping a sprawling shared spreadsheet for one register. Every licence, contract, certification and recurring check in it has one accountable owner and reminders at 90/60/30/7 days. Each department owns its items, head office can filter by site, and the records stand up in an audit. You get the structure of enterprise compliance software without paying for a long implementation.
Where the spreadsheet quietly fails
Growth adds obligations faster than a spreadsheet can hold them.
Departmental silos
Finance keeps insurance in one sheet and HR keeps certifications in another. Nobody sees the whole picture, so a renewal gets watched by two people or by none.
Ownership breaks as people move
The person who "always handled" the fleet insurance moves to a new team. Nobody is named as owner and nothing escalates, so you find out when the policy lapses.
Multiple locations, no shared view
Each new site brings its own licences and inspections. If every site tracks its own, head office sees the risk only after something goes wrong at one of them.
The structure of an enterprise tool, set up in an afternoon
One register, every department
Pull obligations from Finance, Ops, HR and Legal into one searchable list. Tag each by department, location and type so everyone works from the same view.
Ownership that survives turnover
Each obligation has a named owner and a backup. When someone changes roles you reassign their items in seconds. If nothing happens in time, it goes to their manager.
Visibility leadership can act on
A live dashboard shows what is valid, what is expiring and what has lapsed. Filter to "due in 30 days" or "action needed" and work down the list in your Monday meeting.
Reminders on the right channel
Reminders go out at 90/60/30/7 days by email, SMS, WhatsApp or Teams. Pick the channel each owner actually reads, and the reminder stops being one more unread email.
What it looks like day to day
One dashboard across every department and site
Every record shows who owns it, when it is next due and where it stands. Filter to one site or team and sort by what lapses first. You stop reconciling three spreadsheets by hand.
Status at a glance: valid, expiring, expired
Filter by department, location or owner
Recurring items regenerate their next due date
See who owns what, in one map
Spread obligations across owners and you can see who carries what. If Operations holds nine items and someone there hands in their notice, move the work before a deadline slips.
Each obligation maps to a named owner
Spot overloaded owners and rebalance
Backups and escalation built into every record
Reminders that reach the right owner, in time
A reminder nobody reads protects nothing. ExpiryEdge sends reminders that get more insistent as the date nears, on the channels your owners actually check.
Where ExpiryEdge sits
| Shared spreadsheet | ExpiryEdge | Enterprise GRC suite | ||
|---|---|---|---|---|
| One owner per obligation | ||||
| Automated 90/60/30/7 reminders | ||||
| Multi-location visibility | ||||
| Audit-ready export | ||||
| Live in under an hour | ||||
| Cost / implementation effort | Low | Low | High |
A spreadsheet holds dates. It cannot make anyone own them, it does nothing when a date is missed and it keeps no audit trail. ExpiryEdge gives each obligation one owner and sends reminders at 90/60/30/7 days. Every action is logged, in every department.
Yes. Tag each obligation with its location and filter to any site, while head office still sees the whole company. When a recurring inspection or permit is done, the next due date is set for you.
Reassign it to the new owner in seconds and the history stays on the record. Until you do, escalations go to the manager, so a reshuffle never leaves a deadline with nobody watching it.
No. Import your current list and start with the riskiest obligations in under an hour. Add the next department when the first is settled. Nothing gets ripped out and no consultants are involved.
Yes. The same register keeps working as you add entities and sites. SSO and an API are there when you need them, so you will not face a painful migration later.
You decide for each obligation. It can go to the owner, a backup, a manager or several of them, on email, SMS, WhatsApp or Teams. If the owner does nothing, it moves up the chain on its own.
Swap the spreadsheet for named owners and skip the enterprise project
Free to try. No credit card required.