A missed date is a malpractice claim waiting to happen.
A blown filing deadline, a practising certificate that lapsed, a contract that auto-renewed because no one diarised the notice window — each is a client harmed and a claim exposed. ExpiryEdge tracks matter deadlines, court filings, practising certificates and engagement renewals in one register, fires reminders at 90/60/30/7 days, and keeps the evidence of who was warned and when.
Quick answer
Legal deadline tracking is the practice of recording every date a firm must meet — court filings, limitation periods, contract notice windows, practising certificate renewals and engagement reviews — assigning each an owner, and automating staged reminders so nothing is missed. Firms use it to protect clients, manage matter deadlines across fee earners, and keep a defensible record of every reminder and action.
Diary systems fail in the gaps
Three ways a critical date slips past a busy fee earner.
Dates live in too many diaries
A limitation date in one fee earner’s calendar, a filing deadline in a paralegal’s notes, a renewal window in the contract itself. No single view shows what is due across the firm.
Notice windows pass silently
Contracts auto-renew or lapse because the break notice had to be served 90 days out and no one was watching. By the time it surfaces, the option is gone.
No proof the client was warned
When a deadline is questioned, the firm needs to show it diarised the date and chased it. Without a timestamped trail, "we had it in hand" is hard to defend.
One register across matters, certificates and contracts
Every critical date in one place
Matter deadlines, court filings, limitation dates, contract notice windows, practising certificates and engagement renewals — searchable by matter, client and owner.
An owner and a backstop
Each date routes to a named fee earner with escalation to a supervisor, so a holiday or a handover never drops a deadline.
Staged reminders, well ahead
Alerts at 90, 60, 30 and 7 days — enough lead time to serve a notice or prepare a filing properly — on email, SMS, WhatsApp or Teams.
A defensible record
A timestamped trail of every reminder, action and sign-off, exportable to CSV, PDF or XLSX for file reviews, audits or a claim.
What it looks like day to day
See practising certificates and renewals at a glance
Every firm-wide credential and contract renewal stacked by status, so a lapsing practising certificate or an approaching notice window is impossible to miss.
Status per item: valid, expiring, expired
Practising certificates, indemnity, engagement renewals
Notice windows surfaced before they close
Prove the date was diarised and chased
Every reminder, action and sign-off is logged with a timestamp and an actor. When a deadline is questioned, the answer is one export away.
Timestamped reminder and action history
Exportable to CSV, PDF, XLSX
Retained for the lifetime of the account
What legal teams track in ExpiryEdge
Court filing deadlines
Limitation / statute dates
Contract notice windows
Practising certificates
PII / indemnity cover
Engagement / retainer renewals
Reminders that reach a fee earner in time to act
A diary entry no one opens is not protection. ExpiryEdge fires on an escalating cadence across the channels your fee earners actually check.
What legal deadlines can ExpiryEdge track?
Any date a firm must meet: court and tribunal filing deadlines, limitation and statute dates, contract notice and break windows, practising certificate renewals, professional indemnity cover, CPD cycles and engagement or retainer reviews. You set the date, the interval for recurring items, and the owner, and ExpiryEdge handles the staged reminders.
How does it help with contract auto-renewals?
You record the notice window — for example a 90-day break clause — and ExpiryEdge reminds the owner at 90, 60, 30 and 7 days before it closes. That gives time to serve notice or decide to renew deliberately, rather than a contract rolling over because no one diarised it.
Can I keep proof a deadline was managed?
Yes. Every reminder sent, action taken and sign-off recorded is timestamped against the matter or item and exportable to CSV, PDF or XLSX. If a deadline is later questioned, you can show it was diarised, chased and actioned — a defensible record for file reviews or a claim.
Can deadlines be owned by individual fee earners?
Each item routes to a named fee earner, with escalation to a supervising partner if it approaches unactioned. Reminders go to the responsible person rather than a central inbox, so a handover or holiday never quietly drops a date.
Does it handle practising certificate and CPD renewals?
Yes. Track each fee earner’s practising certificate, indemnity cover and CPD cycle with renewal dates and attached documents, with reminders to the individual and the firm’s compliance lead well before each lapses.
How quickly can a firm get started?
Most teams import their existing key dates and renewals from a spreadsheet and are live in under an hour. Start with the highest-risk dates — limitation periods and notice windows — and expand the register across matters from there.
Protect every client deadline — with a trail that protects the firm
Free to try. No credit card required.