Every expiry date, tracked once, flagged in time.
Licenses, permits, certifications, insurance, contracts — each carries an expiry date buried in a different folder, inbox, or person’s head. ExpiryEdge holds them all in one register, fires reminders at 90/60/30/7 days on the channels your team actually checks, and keeps the document attached so the renewal happens before the date, not after the lapse.
Quick answer
Document expiration reminder software tracks the expiry date of every business document — licenses, permits, certifications, insurance, contracts — in one place and alerts you before each one lapses. ExpiryEdge stores the document alongside its date, fires escalating reminders at 90, 60, 30, and 7 days across email, SMS, WhatsApp, Slack and Teams, and assigns each renewal to an owner. The expiry stops being something you discover and becomes something you act on early.
Why expiry dates get missed
A lapse is rarely a decision. It is a date nobody was watching.
Documents are scattered
The insurance PDF is in email, the license is on a shared drive, the certificate is in a filing cabinet. No single place shows what expires next.
The reminder lives in one person’s head
When the person who "just knows" the renewal dates is on leave or leaves the company, the knowledge — and the deadline — goes with them.
A spreadsheet doesn’t chase
A dated spreadsheet is only useful if someone opens it on the right day. It cannot send a reminder, escalate a miss, or notice it has gone stale.
A lapse has consequences
An expired license can halt operations; lapsed insurance voids a claim; an out-of-date certificate fails an audit. The cost lands long after the date passed.
How nothing slips past its date
Reminders with real lead time
Each document fires reminders at 90, 60, 30, and 7 days before it expires on the channels your team uses. The early warning gives you time to renew properly — not a 24-hour panic.
Reminders at 90/60/30/7 days, configurable per document
Email, SMS, WhatsApp, Slack and Teams
Each renewal assigned to an owner
Every document and its date in one view
See what is valid, expiring, and expired across every document type at a glance. The file is attached to the record, so the proof and the date live together — and an audit is a download.
Colour-coded status: valid, expiring, expired
Document stored alongside its expiry date
Filter by type, owner, location or status
ExpiryEdge vs calendar reminders vs a spreadsheet
| Capability | ExpiryEdge | Calendar reminder | Spreadsheet | |
|---|---|---|---|---|
| Stores the document with the date | Link only | |||
| Escalating reminders (90/60/30/7) | Single alert | |||
| Multi-channel alerts (SMS/WhatsApp/Teams) | ||||
| Owner assigned per document | One calendar owner | Manual column | ||
| Escalation if a renewal is missed | ||||
| Survives staff turnover | Tied to one calendar | Whoever holds the file | ||
| Exportable audit trail | Only edit history | |||
| Status view across all documents | Manual filtering |
Track any document with an expiry date
Business licenses & permits
Insurance policies
Professional certifications
Contracts & agreements
Vehicle & fleet documents
Health & safety certificates
Visas & right-to-work documents
Equipment inspection records
What changes once every date is tracked
90/60/30/7
day reminder cadence on every document
One register
for every expiring document in the business
5 channels
email, SMS, WhatsApp, Slack and Teams
0
renewal dates living only in someone’s head
What documents can I track?
Anything with an expiry or renewal date: business licenses, permits, insurance policies, professional certifications, contracts, vehicle documents, health and safety certificates, visas and right-to-work documents, and equipment inspection records. You set custom categories, so any document type fits.
How is this better than a calendar reminder?
A calendar gives one alert tied to one person’s calendar and does not hold the document. ExpiryEdge stores the file with its date, fires reminders at 90/60/30/7 days across multiple channels, assigns an owner, escalates a missed renewal, and keeps an exportable audit trail — so a renewal does not depend on one calendar nobody else sees.
Which channels do reminders use?
Email, SMS, WhatsApp, Slack and Teams. Set the channel per owner so the reminder lands where the person actually looks. A reminder no one sees is not a control.
Can I customise the reminder schedule?
Yes. The default cadence is 90, 60, 30, and 7 days before expiry, and you can adjust the lead times per document — a long-lead renewal might start at 120 days, a quick one at 30.
What happens when a document actually expires?
It is flagged as expired in the register and escalated to the owner and their manager. Because reminders run well in advance, a true lapse is rare — but if one occurs it is visible immediately, not weeks later.
Does it work for a whole team?
Yes. Assign each document to an owner, give team members access to the register, and route reminders to the right people. Ownership survives staff turnover because the document lives in the system, not in an individual’s inbox.
Can I prove renewals happened on time?
Every reminder, upload, and renewal is timestamped and exportable to CSV or PDF. When an auditor or insurer asks, you can show not just the current document but the history of how it was kept current.
Catch every expiry date — long before it lapses
Free to try. No credit card required.