Every unit compliant, every lease tracked, every certificate current.
A property portfolio is hundreds of expiry dates spread across units you do not walk past every day — Gas Safety records on a 12-month clock, EICRs every five years, EPCs, tenancy breaks, licence renewals and insurance. ExpiryEdge holds every date for every unit in one register, assigns an owner, and fires reminders at 90/60/30/7 days so a certificate never lapses while a tenant is in occupation.
Quick answer
Property compliance tracking is the practice of recording every certificate, lease, licence and inspection date for each unit in a portfolio, assigning an owner, and automating reminders before each one lapses. Landlords and managing agents use it to keep Gas Safety records, EICRs, EPCs and licences current across many units at once, renew leases on time, and hold a dated trail proving each property was compliant throughout the tenancy.
A portfolio hides its deadlines
The dates that cause the most damage are the ones no one is looking at this week.
Different clocks per unit
Gas Safety renews every 12 months, an EICR every five years, the EPC every ten, the licence on its own cycle. Multiply that across every flat and house and no spreadsheet stays current for long.
A lapsed certificate disarms your notices
A Section 21 notice served without a valid Gas Safety record or EPC in place can be unenforceable — a missed renewal does not just risk a fine, it can cost you possession of the property.
Renewals and breaks slip quietly
A tenancy that auto-rolls onto a periodic term, a rent review window that closes, a break clause missed by a week — each one is a date buried in a PDF nobody re-opened in time.
One register for the whole portfolio
Tracked per unit
Tag every record to a specific property and unit, then filter to one block, one street or the whole portfolio in a click.
Certificates on their real cadence
Gas Safety yearly, EICR every five years, EPC, PAT, fire-alarm and legionella checks — each regenerates its next due date automatically once renewed.
An owner per property
Assign each unit to the agent, contractor or manager responsible, so the reminder reaches the person who can actually book the engineer.
Proof for the tenancy
A dated record of every certificate issued and reminder sent — the evidence you need before serving notice or at the end of a let.
How it works across many units
See every statutory record for a unit at a glance
Open a property and every certificate it owes is listed with its status and next due date. Sort the whole portfolio by "expiring" and you have your renewal worklist for the month — no PDF folder to dig through.
Gas Safety, EICR, EPC, PAT, fire and legionella in one place
Status colour-coded: valid, expiring, expired
Filter to a single block or the whole portfolio
Every renewal runs the same closed loop
Track the date, alert the owner ahead of time, book and complete the renewal, then upload the new certificate to verify and reset the clock. Nothing is marked done until the new document is on file.
Reminders fire at 90/60/30/7 days
Recurring items reset their own due date on completion
Upload the new certificate as the verified record
What property teams track in ExpiryEdge
Gas Safety Records (CP12)
EICR electrical reports
EPC energy ratings
Fire alarm & emergency lighting
Legionella risk assessments
Landlord & HMO licences
Tenancy & lease renewals
Rent review & break dates
Buildings & landlord insurance
PAT testing & inspections
Reminders reach whoever books the engineer
The person who renews a certificate is often a contractor or local agent, not the portfolio owner. ExpiryEdge fires on an escalating cadence to the channel each owner actually checks.
Can I track certificates separately for each unit?
Yes. Every record is tagged to a specific property and unit, so a 40-flat block holds 40 independent Gas Safety dates, EICRs and EPCs. You can filter the register to one unit, one building or the whole portfolio, and renewals reset their own due date once the new certificate is uploaded.
Why does a lapsed safety certificate matter beyond a fine?
A Section 21 notice served without a current Gas Safety record or EPC in place can be unenforceable, which can delay or block possession entirely. Keeping certificates valid throughout the tenancy is not just about avoiding penalties — it protects your ability to rely on your own notices.
Does it handle five-yearly and one-off cycles, not just annual ones?
Yes. Each item runs on its own cadence — Gas Safety every 12 months, EICR every five years, EPC every ten — and you can set custom intervals for licences, reviews and inspections. The next due date regenerates automatically based on the cadence you set.
Can I manage tenancy and lease renewals as well as certificates?
You can track tenancy end dates, break clauses, rent review windows and licence renewals alongside statutory certificates, each with its own reminder lead time so you act before a window closes rather than after.
Who gets the reminders — me, my agent or my contractor?
You choose per record. Assign a unit to the managing agent, route certificate renewals to the contractor who carries them out, and keep yourself copied. If the owner does not act, ExpiryEdge can escalate so a single person being unavailable never becomes a lapsed certificate.
What evidence do I have if a dispute arises?
A timestamped trail of every certificate uploaded and every reminder sent against each unit, exportable to CSV, PDF or XLSX. It shows the property was compliant throughout the let — the record you want before serving notice or at the end of a tenancy.
Keep every unit compliant — without opening a single PDF folder
Free to try. No credit card required.