Your Software Licences Are Renewing Without Anyone Deciding They Should.
IT teams don't have a lapse problem. They have a renewal surprise problem. Auto-renewals at price increases. Certificates expiring on Sundays. Seats renewing for people who left months ago. ExpiryEdge fixes that.
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Auto-renewals nobody decided to approve
A SaaS subscription renews at a 20% price increase. No one was asked. No one noticed until the invoice arrived.🔴
Critical tools go dark on weekends
A security certificate expires on a Sunday. An API goes down. Your on-call engineer spends three hours tracing it to a £12 renewal.👻
Paying for licences nobody uses
Three people left the company six months ago. Their seats auto-renewed. The waste only surfaces in a software audit nobody planned.📋
Spreadsheets nobody trusts
The licence tracker was last updated by someone who left. Nobody else knows if it's current. Everyone works around it.Spreadsheet vs. ExpiryEdge
The shared spreadsheet is not software licence management. Here's the difference.
| Capability | Spreadsheet | ExpiryEdge |
|---|---|---|
| Centralised licence inventory | ✗ Manual, often stale | ✓ Live, always current |
| Renewal reminders | ✗ Calendar alerts, one person | ✓ Multi-recipient, multi-channel |
| Renewal approval workflow | ✗ Email chain | ✓ Structured steps, assigned owners |
| Cancellation window alerts | ✗ Manual check | ✓ 90-day advance warning |
| Contract & invoice storage | ✗ Someone's inbox | ✓ Attached per licence record |
| Budget forecast | ✗ Retrospective, after invoice | ✓ Rolling 30/60/90-day view |
| Audit trail | ✗ None | ✓ Timestamped, immutable |
What ExpiryEdge does for your licence stack
Every feature is built around one goal: no renewal surprises, ever.
One inventory for every licence and subscription
SaaS tools, on-premise applications, security certificates, API keys, vendor contracts, and annual subscriptions - all in one searchable place. No more hunting through email threads to find when something renews.
Multi-stage alerts before every renewal
Set reminders at 90, 60, 30 and 7 days before a licence expires or renews. Notifications go to IT managers, procurement leads, and budget holders - via email, SMS, WhatsApp, Slack, or Microsoft Teams.
Cost and vendor visibility per licence
Attach the annual cost, vendor name, contract type, and account manager details to each licence record. Know exactly what's coming up, what it costs, and who to contact before the invoice lands.
Renewal workflows with approval gates
Get budget approval, compare vendor quotes, raise a purchase order, confirm activation - each step assigned and tracked. Finance and procurement are involved at the right stage, not after the fact.
Contracts and invoices stored per record
Upload licence agreements, purchase orders, and activation certificates against each licence. When a vendor disputes a term or a software audit arrives, the original contract is in the system - not in someone's inbox.
Rolling renewal forecast for budget planning
Generate a 30-, 60-, or 90-day renewals forecast in one click. Share with finance to align budget allocation with actual renewal dates and identify expensive renewal clusters in advance.
Who relies on ExpiryEdge for licence tracking
IT Manager
Current pain: Tools going dark and certificates expiring without warningA live inventory of every licence with automated reminders - so service continuity is not dependent on anyone remembering a renewal date.
Procurement Lead
Current pain: Auto-renewals closing before the cancellation windowAdvance notice of every upcoming renewal so contracts can be renegotiated, unused licences cancelled, and consolidation opportunities identified before the window closes.
Finance Controller
Current pain: Unbudgeted renewal costs landing as surprisesA rolling renewal calendar that feeds directly into budget planning - so software costs are planned, not discovered on an invoice.
Common questions about software licence tracking
What types of software licences and subscriptions can ExpiryEdge track?
ExpiryEdge tracks any licence or subscription with a renewal or expiry date: SaaS tools, on-premise software licences, SSL and TLS certificates, API keys, code-signing certificates, security software subscriptions, annual vendor contracts, and domain registrations. If it has a date when it needs to be renewed, it belongs in ExpiryEdge.
Can we track licences across multiple teams or departments?
Yes. Licences can be assigned to specific teams, departments, or cost centres. IT sees the full inventory; individual teams see only what is relevant to them. Renewal notifications go to the licence owner and any additional stakeholders you configure - including finance for cost approval steps.
How does this help with software vendor audits?
When a vendor like Microsoft, Adobe, or Autodesk performs a licence audit, you need to show which licences you held, when they were valid, and what you paid for them. ExpiryEdge's timestamped licence history and stored contract documents provide that evidence immediately - no manual reconstruction from emails and invoices.
What happens when a licence is about to auto-renew and we want to cancel?
The renewal alert triggers well before the auto-renewal window closes - typically 90 days out. That gives your team time to review usage, make a cancellation decision, notify the vendor, and confirm the cancellation is processed before any charges are made.
Can ExpiryEdge integrate with our existing tools?
ExpiryEdge sends notifications via Slack, Microsoft Teams, email, SMS, and WhatsApp - so it works with the communication tools your team already uses. Webhook and API access is available for teams that want to push renewal data into other systems.
The next software licence that lapses unnoticed will cost more than a year of ExpiryEdge.
Set up your inventory today.
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