A Lapsed Licence Doesn't Announce Itself. Inspectors Do.
Business licences and operating permits do not send calendar invitations. They expire on the date they expire - regardless of how busy the operations team is, whether the person who normally handles renewals is on leave, or whether the renewal notice arrived in the right inbox.
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Each location holds different licences under different issuing authorities
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Different renewal periods - some annual, some 3-yearly, some rolling
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Different documentation requirements per licence type
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Different consequences for lapsing - from fines to prohibition orders
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Different people responsible at each site
ExpiryEdge solves the tracking problem
Every licence, every permit, every regulatory authorisation - in one system, with automated reminders, renewal workflows, and an audit trail.
Business licences ExpiryEdge tracks - by sector
No pre-set categories. You define what your business holds. These are the most common use cases across our current customers.
Hospitality
Alcohol licence
Food business registration
Music licence
Late night levy
Retail
Business rates registration
Tobacco licence
Lottery / gaming permit
Food hygiene certificate
Care Sector
CQC registration
Local authority registration
DBS renewals
Inspection compliance
Environmental Services
Waste carrier licence
Environmental permit
Operator licence
Hazardous waste consignment
Logistics & Transport
Operator licence
PHV operator licence
Vehicle inspection records
Driver CPC renewals
Professional Services
FCA permissions
Data protection registration
Professional indemnity
ICO registration
Everything your business needs to stay licenced
Risk management and compliance software built for the operational reality of multi-site businesses.
Central licence inventory across every location
Store every business licence, operating permit, and regulatory authorisation in one system - including the issuing authority, issue date, expiry date, licence conditions, and the person responsible for renewal. Searchable by location, entity, licence type, or expiry window.
Automated renewal reminders at multiple lead times
Configure alerts at 120, 90, 60 and 30 days before each licence renewal deadline. Notifications go to licence holders, compliance managers, and legal teams - via email, SMS, WhatsApp, Slack, or Microsoft Teams. Every reminder logged.
Multi-site view with group-level oversight
Manage licences across every branch, outlet, depot, or facility from one account. Site managers see and manage their own local obligations. Operations directors see the group-wide status - which locations are fully licenced, which have renewals approaching.
Renewal workflows that collect what you need
When a licence renewal is due, launch a step-by-step workflow: gather supporting documents, complete application forms, obtain internal budget approval, submit to the authority, confirm receipt. Every step is assigned, tracked, and logged.
Document archive per licence with full history
Upload the original licence, every renewal, and supporting correspondence against each licence record. Full version history stored. When a regulator, insurer, or client asks to see your current licence - or asks whether you held a valid licence on a specific date - you retrieve it in seconds.
Risk view across your full compliance portfolio
A risk-focused overview of your entire licence portfolio - flagging licences approaching renewal, licences with conditions requiring ongoing compliance actions, and any that have lapsed. Group-level visibility that a spreadsheet cannot provide.
From licence chaos to complete control
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Add your licences and permits - by site or by entity
Create a record for each business licence with its renewal date, issuing authority, responsible person, and required lead time. Upload the current licence document. CSV import handles bulk entry for businesses with many locations.
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Reminders go out at the right time to the right people
At your configured intervals, ExpiryEdge alerts the licence holder, their manager, and any other stakeholders you add. They receive the context they need: which licence, when it expires, what the renewal process requires.
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Renewals completed. Evidence on file. Risk reduced.
Each renewed licence is uploaded against the record with the new expiry date confirmed. The compliance dashboard updates immediately. When an inspector, auditor, or client asks for proof, the document is retrievable in under a minute.
The people who can't afford a lapsed licence
Operations Director
Accountable for the business's ability to operate legally across every site and regulatory jurisdiction. Needs a group-level view of licence status without relying on manual reports from individual locations - and confidence that no site will be found operating with a lapsed licence.
Compliance Manager
Responsible for tracking and renewing every business licence, permit, and regulatory authorisation across the organisation. Currently managing this through spreadsheets, email reminders, and calendar alerts that do not cover every site consistently.
Finance / Legal Director
Concerned about the financial and legal consequences of operating without a valid licence - fines, prohibition orders, reputational damage, and impact on client contracts. Needs documentary evidence that the business maintains its licences properly.
Frequently asked questions
What types of business licences and permits can ExpiryEdge track?
ExpiryEdge is used to manage alcohol licences, food business registrations, waste carrier licences, environmental permits, operator licences, planning permissions, HMO licences, CQC registrations, FCA regulatory permissions, gambling licences, PHV operator licences, data protection registrations, fire safety certificates, and any other business licence or operating permit with a renewal date. The licence categories are defined by you - there is no pre-set list.
How does ExpiryEdge handle licences that have conditions attached?
Each licence record can include notes on licence conditions, ongoing compliance obligations, and reporting requirements. You can create recurring compliance items tied to a licence - for example, a monthly waste transfer note submission required under an environmental permit - with their own reminder schedules and workflow checklists.
Can different locations manage their own licences independently?
Yes. Each location manages its own licence records and receives its own renewal reminders. Licence holders at each site are responsible for their local obligations. Group-level users - operations directors, compliance managers, legal teams - have a consolidated view across all locations without being copied on every site-specific alert.
What happens if a renewal is denied or delayed by the licensing authority?
The licence status can be updated to reflect a pending renewal, and notes attached to record the stage of the application. Reminder schedules continue to run so the situation stays visible. The compliance team has a live record of where each renewal stands - and an escalation reminder fires if the renewal remains unresolved as the existing licence approaches expiry.
How does this help with due diligence from clients or investors?
Clients and investors increasingly require evidence that a business holds the licences required to operate legally. ExpiryEdge generates a licence status report covering every licence held, its current validity, the renewal history, and the documents on file. This is directly exportable for due diligence packs, contract compliance reviews, or investor information requests - without manual assembly.
Every licence your business holds is a condition of trading. ExpiryEdge makes sure none of them expire without warning.
Start tracking your business licences free - no credit card required.
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