An Uninsured Contractor On Your Site Is Not Their Problem. It's Yours.
The COI they submitted when you onboarded them expired in January. No one noticed because the spreadsheet tracking contractor insurance was last updated in October. An incident happens in April. ExpiryEdge makes sure that scenario never happens.
How the liability gap opens
The scenario plays out the same way every time. A contractor's insurance renewed at a slightly different date than last year, with a new policy number. Nobody updated the spreadsheet. Here is the timeline:
Contractor onboarded. COI submitted and filed. Spreadsheet updated.
Contractor's general liability policy expires. Nobody notices.
Contractor renews at a new policy number. Does not inform you. Spreadsheet not updated.
Incident on site. Your insurer asks for proof the contractor held valid insurance.
You cannot produce it. The lapsed COI is your exposure, not theirs.
With ExpiryEdge, the timeline looks different.
At 90 days before expiry, the contractor receives an automated renewal reminder. At 60 days, your procurement team is alerted. At 30 days, if no updated COI has been uploaded, escalation fires to your compliance lead. The incident in April never happens - because the coverage gap was never allowed to open.
Complete contractor compliance management
From COI tracking to audit trail software - everything needed to manage your contractor compliance in one platform.
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Certificate of insurance tracking per contractor
Store every contractor's COI - general liability, professional indemnity, employers' liability, workers' compensation, product liability - with policy dates, coverage amounts, and the issuing insurer. Automated alerts before any policy expires.
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Contractor credentials beyond just insurance
Track everything a contractor needs to be compliant: trade licences, safety certifications, DBS checks, equipment operator permits, gas safe registration, electrical competency cards. One record per contractor.
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Compliance gate before work is assigned
Before a contractor is deployed, ExpiryEdge shows their current compliance status. Any lapsed insurance or expired credential is flagged immediately - so non-compliant contractors are never deployed by oversight.
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Audit trail that builds itself
Every document uploaded, every reminder sent, every status change, every approval given - all logged automatically with a timestamp and user attribution. The audit trail is immutable and requires no maintenance.
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Automated insurance renewal reminders
Multi-stage alerts at 90, 60, 30 and 14 days before a contractor's insurance is due to renew. Reminders go to the contractor's nominated contact, your internal procurement or compliance team, and any additional stakeholders - via email, SMS, WhatsApp, Slack, or Microsoft Teams.
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Vendor compliance reports when you need them
Generate a compliance status report across your entire contractor and vendor base - filtered by insurance type, expiry window, trade category, or location. Export for legal review, client due diligence, or annual supplier audits.
Contractor documents ExpiryEdge tracks
Who carries the risk when a contractor isn't insured
Head of Facilities / Operations
Responsible for everything that happens on the premises - including what contractors do while they're there. Needs to know, at any given moment, that every contractor working on site holds valid insurance and the required credentials.
Procurement Manager
Onboards and manages relationships with dozens of contractors and suppliers. Needs a system that tracks compliance documentation for the entire vendor base, sends renewal reminders automatically, and provides a clear compliance record for each supplier.
Risk and Compliance Officer
Accountable for the organisation's liability exposure from third-party contractors. Needs documentary evidence that due diligence was performed - that contractor insurance was verified, credentials were current at the time of deployment.
Questions about contractor compliance management
What types of contractor documents can ExpiryEdge track?
ExpiryEdge tracks any contractor document with an expiry or review date: certificates of insurance (all types), trade licences, gas safe registrations, electrical competency certificates, CSCS cards, PASMA qualifications, IPAF certifications, DBS and background check renewals, equipment inspection reports, and any industry-specific credential required by your business. The document categories are defined by you - there is no pre-set list.
How does ExpiryEdge help if a contractor's insurance lapses without us noticing?
It doesn't - because multi-stage reminders are sent well before any policy expires, and the system flags lapsed insurance before any work is assigned. But if you are asking what the audit trail shows in a worst-case scenario: every reminder sent, every notification delivered, every document uploaded or missing, and every status change is logged. The record shows exactly what your team did and when.
Can contractors upload their own updated documents?
Contractors receive an automated notification when their insurance or credential is due for renewal. The notification includes a direct link to upload the updated document. Your team receives an alert when a new document is submitted, reviews it, and approves it - or flags it if the coverage is insufficient. The process requires no manual chasing from your side.
How do we manage compliance for a large contractor base?
ExpiryEdge scales without adding administrative overhead. Add contractors via CSV import for the initial setup. Assign compliance categories - insurance types, credential requirements - per contractor or contractor type. The system manages reminders and tracks status for every contractor in the database without per-contractor manual effort on your part.
Is the audit trail useful for insurance claims and legal proceedings?
Yes. The audit trail records every action with a timestamp and user attribution - document uploads, status changes, approvals, and alerts sent. It is timestamped and cannot be edited retroactively. This creates defensible evidence that your organisation performed due diligence: that insurance was verified, credentials were tracked, and a process existed to identify lapses before incidents occurred.
The contractor whose insurance lapsed unnoticed is the one on site when something goes wrong.
Let ExpiryEdge make sure that never happens.
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